The Challenge
120 charitable properties with no asset register — maintenance costs uncontrolled, insurance renewals frequently missed, and property values undocumented for board reporting
Like many growing businesses, Imarat Foundation had outgrown their manual systems. The organization was losing time, money, and competitive ground to processes that simply did not scale. Leadership made the decision to seek an integrated ERP solution that could address these challenges without disrupting daily operations during implementation.
The Solution
Bizvinc NGO ERP with property asset management and preventive maintenance scheduling — configured specifically for Imarat Foundation's workflows, team structure, and reporting requirements.
Bizvinc's implementation team began with a structured discovery phase to map existing processes, identify integration points, and define success metrics before a single line of configuration was written. This investment in upfront planning meant the implementation phase proceeded efficiently with minimal surprises.
Data migration was handled with a parallel-run approach — both old and new systems operated simultaneously for 2-3 weeks before final cutover, eliminating the risk of data loss and giving the team confidence in the new system before fully relying on it.
Measurable Results
- ✓Property asset register completed — Rs2.1B in assets documented
- ✓Maintenance budget overruns eliminated
- ✓Insurance renewal compliance: 100%
- ✓Annual maintenance cost reduced 18% through preventive approach
Implementation Timeline: The project was completed within the agreed timeline using Bizvinc's 6-phase implementation methodology — discovery, scoping, configuration, testing, training, and go-live — with 30 days of hypercare support post-launch.