The Challenge
Rs2.5M in orthopedic implants held on consignment from 6 suppliers — manual tracking causing billing misses worth Rs1.8M/year and disputed consignment reconciliation
Like many growing businesses, Orthopedic Spine Institute had outgrown their manual systems. The organization was losing time, money, and competitive ground to processes that simply did not scale. Leadership made the decision to seek an integrated ERP solution that could address these challenges without disrupting daily operations during implementation.
The Solution
Bizvinc Healthcare ERP with consignment implant management, surgery-wise implant consumption, and automated supplier reconciliation — configured specifically for Orthopedic Spine Institute's workflows, team structure, and reporting requirements.
Bizvinc's implementation team began with a structured discovery phase to map existing processes, identify integration points, and define success metrics before a single line of configuration was written. This investment in upfront planning meant the implementation phase proceeded efficiently with minimal surprises.
Data migration was handled with a parallel-run approach — both old and new systems operated simultaneously for 2-3 weeks before final cutover, eliminating the risk of data loss and giving the team confidence in the new system before fully relying on it.
Measurable Results
- ✓Consignment reconciliation disputes eliminated
- ✓Billing miss on implants reduced from Rs1.8M/year to zero
- ✓Implant inventory accuracy reached 99.8%
- ✓Supplier payment cycle reduced from 45 to 12 days
Implementation Timeline: The project was completed within the agreed timeline using Bizvinc's 6-phase implementation methodology — discovery, scoping, configuration, testing, training, and go-live — with 30 days of hypercare support post-launch.