The Challenge
5-property hotel group with each property buying independently — no group negotiation leverage with suppliers and Rs22M in annual procurement savings being left on the table
Like many growing businesses, PC Hotels Group had outgrown their manual systems. The organization was losing time, money, and competitive ground to processes that simply did not scale. Leadership made the decision to seek an integrated ERP solution that could address these challenges without disrupting daily operations during implementation.
The Solution
Bizvinc Hospitality ERP with group procurement management and property-wise budget allocation — configured specifically for PC Hotels Group's workflows, team structure, and reporting requirements.
Bizvinc's implementation team began with a structured discovery phase to map existing processes, identify integration points, and define success metrics before a single line of configuration was written. This investment in upfront planning meant the implementation phase proceeded efficiently with minimal surprises.
Data migration was handled with a parallel-run approach — both old and new systems operated simultaneously for 2-3 weeks before final cutover, eliminating the risk of data loss and giving the team confidence in the new system before fully relying on it.
Measurable Results
- ✓Group procurement savings: Rs18.5M in first year
- ✓Supplier base consolidated from 280 to 68 approved vendors
- ✓Quality standardization achieved across all 5 properties
- ✓Local vendor development program established with ERP tracking
Implementation Timeline: The project was completed within the agreed timeline using Bizvinc's 6-phase implementation methodology — discovery, scoping, configuration, testing, training, and go-live — with 30 days of hypercare support post-launch.